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Virtual Medical Assistant

Our nurses integrate with your staff and patients. Reception, EMR, verify insurance, corporate HIPAA & Security trained and supported. Skilled in cloud tools and technology.

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How to Sign Up
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Telemedecine Support
EMR
Prior Authorization
VMA Specialties

Virtual Medical Assistant

Our nurses integrate with your staff and patients. Reception, EMR, verify insurance, corporate HIPAA & Security trained and supported. Skilled in cloud tools and technology.

Contact Us
Learn how to Sign Up

Our Virtual Medical Assistant and Telehealth Services

Our Telehealth Services

Virtual Assistants working together on a computer.

Admin

  • Reception
  • EMR Management
  • Refills Processing
Medical Assistant working on her laptop

Telemedicine Support

  • Patient Tech Prescreening
  • Patient orientation and setup
  • IT Telemedicine Support
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VA recording the patient's data in the system.

Scribe

  • Document physician-patient encounters
  • Type out physician notes
  • Transcribe voicemail messages
  • Transcribe audio recordings
Virtual Assistant writing down client's requests

Triage

  • Take patient information
  • Follow physician orders & office protocols
  • Prioritize clinic visits and referrals to facilities
VA looking at EMR graph results

Prior Authorization

  • Submit prior authorizations
  • Receive and process prior authorizations
  • Process eligible request
  • Communicate ineligible request
Xilium's Virtual Assistants in their uniforms assisting clients

Telehealth Design & Support

  • Tech Selection and Design
  • Process Development
  • Software and Tools Integration
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Telemedicine Support

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Telehealth Design & Support

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Prior Authorization

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Scribe

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Admin

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Triage

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Augment your team to
handle EMR Projects

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Who else can be in your team?

Meet the many types of Xilium staff with skills that fit in your clinic and practice.

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Are you looking for a US State Licensed RN?

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ACP, FMX, ACS – Which Conferences Are You Attending?

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What is a VMA

FAQs

What is a Virtual Medical Assistant?

A VMA is a medical assistant who works remotely performing medical practice duties like prescription refills, insurance verification, prior authorization, EMR data entry, patient scheduling, scribing and admin tasks.

What tasks do VMAs handle?
They handle reception, prescription refills, insurance verification, prior authorization, EMR data entry, patient setup and intake, scheduling and reminders, scribing and admin tasks, billing and coding. Less common tasks are peer-to-peer review documentation, remote patient monitoring, COVID-19 patient instruction, referral records requests.
Are you HIPAA-compliant?
VMAs are required to complete an extensive HIPAA training program and show proficiency through testing. Internal processes and protocols such as the use of 2-factor authentication, password management, and restricted use of physical and computer storage provides a secure data and user environment. These practices are mapped to the HIPAA standard to ensure compliance. click here.
Do we have a HIPAA Business Agreement?
VMAs always sign a Business Agreement with the client prior to beginning work. We have a standard Business Agreement that you can use with our staff or we can use your own Agreement after a quick review by our managers.
Are you a registered company both in the US and in the Philippines?
Xilium is registered LLC in the US, in the state of North Carolina and is a registered corporation in Iloilo City, Philippines.
Are your assistants home or office-based?
Our assistants are office-based with full IT support and managers for backup and training. During the COVID-19 pandemic, while HIPAA rules are loosened to allow work from home for the safety of all people, many are working from home but we will continue to support the adapting HIPAA standards.
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What Our Clients Say

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“Kathrina has good attention to detail and asks the right questions. She is very independent and knows her way through our EMR.”

Ms. Lisa Miles

Afterhour-colored

“Arachelle has been very helpful, is very friendly, and easy to work with. My clients are responding positively to her”

Dr. Aaron Alaniz, MD

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“My patients have shared positive feedback about Karen. She is doing very well and I only imagine her getting even better”

Ms. Jemima Mensah

Blog Posts

Well-being Comes from Belonging
We are social creatures. We depend on each other in physical and emotional ways. Technology is a challenge to that and there's a big divide based on these technology differences....
Small Practice Can Improve Security
There is a lesson when looking at all the public security beaches. The biggest problems are lax processes. Big companies have them all the time. The security company talks about...
Virtual Work Requires New Skills
We've been working virtually on fire for a decade. We've had a lot of stumbles, lack of awareness of client's view leading to high turnover, client staff actively undermining virtual...

FAQs

What is a Virtual Medical Assistant?

A VMA is a medical assistant who works remotely performing medical practice duties like prescription refills, insurance verification, prior authorization, EMR data entry, patient scheduling, scribing and admin tasks.

What tasks do VMAs handle?
They handle reception, prescription refills, insurance verification, prior authorization, EMR data entry, patient setup and intake, scheduling and reminders, scribing and admin tasks, billing and coding. Less common tasks are peer-to-peer review documentation, remote patient monitoring, COVID-19 patient instruction, referral records requests.
Are you HIPAA-compliant?
VMAs are required to complete an extensive HIPAA training program and show proficiency through testing. Internal processes and protocols such as the use of 2-factor authentication, password management, and restricted use of physical and computer storage provides a secure data and user environment. These practices are mapped to the HIPAA standard to ensure compliance. click here.
Do we have a HIPAA Business Agreement?
VMAs always sign a Business Agreement with the client prior to beginning work. We have a standard Business Agreement that you can use with our staff or we can use your own Agreement after a quick review by our managers.